Manage user access for a content manager
Accept an invitation to manage content
You’ve been invited to manage content for your organization on YouTube. After you accept the invitation, you’ll be able to access and manage your organization’s videos, subject to the permissions granted to you by the person who invited you.
You must accept the invitation before you can access your organization’s content.
To accept the invitiation:
- Open the invitation email message, which has the title “Invitation to manage content for {your organization} on YouTube.”
- Click the link in the body of the email message to visit the YouTube sign-in page.
- Sign in to YouTube with the Google account you want to use for managing your organization’s content.The sign-in page offers your the option to use an existing Google account or create a new Google account.
- Select Use existing Google account if you have an existing Google account that you use for work.
- Select Create a new Google account if you don’t have a Google account or want to create a separate account for managing your organization’s content.
Your Google account is now linked to your organization’s YouTube content owner.
Invite a new user to manage content
The features described in this article are available only to partners who use YouTube’s
Content ID matching system.
When we create a YouTube content owner for your organization, we invite one user to serve as an administrator for the content owner. That user can invite other users to manage content on behalf of the content owner. The administrator chooses which content management capabilities the invited user will have by assigning a role to the user.
A user must have a Google account (or create one) in order to
accept an invitation to manage content for your content owner.
To invite a user to manage content for your content owner:
- Sign in at www.youtube.com/content_owner_settings using the administrator Google account.
- Click User in the left navigation menu.The list of users with access to your content owner appears.
- Click the New user btn.
- Enter the email address for the user you want to invite.
- Choose the role that will give the invited user the proper permissions.When you choose a role, the permissions for that role appear so that you can verify that you’ve chosen the correct role. If none of the roles are appropriate, select Create new role and select the desired permissions.
- Click the Invite btn to send an invitation to the email address you provided.The user must accept the invitation using a link in the email message.
How to Invite a New User to Manage Content
How to add new users to manage the content management system on YouTube. Learn more here: https://support.google.com/youtube/answer/4524878
Search and filter the user list
The Users page for your YouTube content owner shows up to 25 users per page. You can filter the page to show only the users with a particular role or search for specific users.
To show only the users with a given role:
- Sign in at www.youtube.com/content_owner_settings using the administrator Google account.
- Click User in the left navigation menu.
The list of users with access to your content owner appears.
- Click the View drop-down and select the role to filter on.
To search for specific users:
- Sign in at www.youtube.com/content_owner using the administrator Google account.
- Click User in the left navigation menu.
The list of users with access to your content owner appears.
- Enter a full or partial email address in the search box in the upper right of the page.
For example, if you enter “alex”, all emails containing those letters will appear. The search is not case-sensitive and can’t include wildcard characters.
Create a content management role
When you invite a user to manage content for your YouTube content owner, you specify which content management capabilities the user has access to by assigning a role to the user. The content owner includes one default role: “Administrator”, which grants access to all content management capabilities. To give users more limited access, you need to create additional roles.
To create a content management role:
- Sign in at www.youtube.com/content_owner_settings using the administrator Google account.
- Click User in the left navigation menu.
The list of users with access to your content owner appears.
- From the Role drop-down at the top of the user list, select New role.
You can also select New role when you invite a new user.
- Enter a name for the role in the text field at the top of the dialog box.
Use a name that will allow you to easily identify the role in the future.
- Select the content management features and restrictions relevant to this role.
- Click the Create btn at the bottom of the dialog box.
The new role appears in the Role drop-down, available to assign to users.
Change a user’s content management role
Each user who has access to your YouTube content owner has an assigned role that determines which content management capabilities he or she can perform. If a user needs access to a different set of capabilities, you can change the user’s role.
To change a user’s role:
- Sign in at www.youtube.com/content_owner_settings using the administrator Google account.
- Click User in the left navigation menu.
The list of users with access to your content owner appears.
- Click the check box next to the user(s) whose role you want to change.
If a lot of users have access to your content owner, you may need to search or filter the user list.
- From the Role drop-down, choose the role that will give the invited user the proper permissions.
When you choose a role, the permissions for that role appear so that you can verify that you’ve chosen the correct role. If none of the roles are appropriate, select Create new role and select the desired permissions.
A confirmation message appears at the top of the page confirming the role change.
Change or delete content management roles
Each user who has access to your YouTube content owner has an assigned role that determines which content management capabilities he or she can perform. To change the capabilities for all users with a given role, you can change the capabilities associated with the role.
To edit an existing role:
- Sign in at www.youtube.com/content_owner_settings using the administrator Google account.
- Click User in the left navigation menu.
The list of users with access to your content owner appears.
- Click the check box next to the user(s) whose role you want to change.
If a lot of users have access to your content owner, you may need to search or filter the user list.
- From the Role drop-down, select Manage Roles.
- Click the pencil icon next to the role you want to edit.
- Change the name or capabilities for the role.
- Click Save.
The changes propagate to all users with the role.
If you have a role to which no users are assigned, you can delete it.
To delete a role:
- Sign in at www.youtube.com/content_owner using the administrator Google account.
- Click User in the left navigation menu.
The list of users with access to your content owner appears.
- Click the check box next to the user(s) whose role you want to change.
If a lot of users have access to your content owner, you may need to search or filter the user list.
- From the Role drop-down, select Manage Roles.
- Click the trash can icon next to the role you want to delete.
The trash can icon appears only if the selected role is not assigned to any users.
- Click Delete to confirm that you want to delete the role.
If you decide not to delete it, click Keep.
